How to Keep Receipts Digitally


How to keep receipts without pulling your entrepreneurial hair out? That’s exactly the subject of today’s video post!

When it comes to tracking expenses in your business, there’s nothing more annoying than trying to organize all your paper receipts.

Been there, done that.

How To Keep Receipts Neat & Tidy

Want the audio only version of this post?
Check out the podcast version here.

The Simple App That Shows You How To Keep Receipts Digitally

Today I want to share with you a really cool app that you can install on your phone or use via your computer to keep track of paper receipts for your business expenses.

When doing taxes for your business, it’s good idea to have your expenses categorized properly and also to have them on hand should you be audited down the line.

Now, I’m not an accountant, and these types of apps don’t replace accountants, you’ll still want to hire someone to help you file taxes, but this tip is going to help you stay organized throughout the year.

What you want to make sure of when choosing an app to keep your receipts, is that it integrates with whatever system they use to your account name or your bookkeeping.

The app I’m showing you today is called Expensify.

What I like about it is that all you have to do is hit new expense, and then take a snapshot of the receipt that you have in front of you.

Next, you enter the amount and the name of the company, and categorize or tag your expense, for easy searching in the future.

From there you’ll be able to take a look at your reports as well at as refer to these receipts when you need to them.

That’s it for today I hope you enjoyed this super quick video about tracking your expenses using Expensify.

Other Ways To Reduce Paper

I’m a huge fan of going paperless in your business, and you might want to check out the other videos that I have about other ways to reduce your use of paper in your virtual office!

If you have any other tips for staying organized, keeping your receipts in line, or ways to streamline your office – share them below!


  1. Chivon John on June 25, 2013 at 10:51 pm

    I've been looking for something like this! Thanks for sharing this tip Nathalie!

  2. Ooh! Anything that can help simplify I am all for — thanks for testing and approving this app! (There are so many apps out there that are meant to help simplify, but they just make things more complicated!). Thanks, Nath!

  3. Rashelle on June 26, 2013 at 8:42 am

    Very cool tip Nathalie, I will have to check out Expensify. As far as organizing tips go, I’d suggest people create a holding container for receipts in their purse or bag when they are on the go. You can use a sturdy zippered plastic envelope or folder to contain every receipt you come across in your travels. Schedule in some time at the end of each day or week to enter in your info so receipts don’t get out of hand.

  4. Caroline Frenette Master Intuitive Coach on June 26, 2013 at 9:37 am

    I use that way I don’t need any receipts at all. I’m loving mint also for their email reminders and huge exclamation points (!!) when you incurre bank fees

  5. Jessica Stone on June 26, 2013 at 10:40 am

    Thanks, Nathalie — installing now! Hope the summer is treating you well.

  6. on June 26, 2013 at 11:47 pm

    Thanks so much, Natalie, for your really useful explanations and suggestions!

  7. Tennille Hopper on June 27, 2013 at 12:48 am

    Cool app. I'm using Shoeboxed right now and I like it.

  8. Learn Parisian French on Skype on June 27, 2013 at 1:24 am

    Oh, great, Natalie!
    I'm using ol' Excel and keep my receipts in the 'suitcase' :)
    Thanks for sharing, it'll be much easier!

  9. Emily Sullivan on June 27, 2013 at 11:37 am

    Thanks Nathalie! Just downloaded it. I love quick and instant-benefit tips like this :) you rock lady

  10. Amy Kozak on September 2, 2013 at 2:42 pm

    love this – I have the genius scan+ and fax apps but this is great for biz receipts to send to quickbooks/etc!