Asana Calendar Integration: Save Time and Stay On Track

Last week in my Asana review, I shared with you my favorite new productivity tool. This week I’m telling you how to take Asana to the next level, by integrating it with your calendar or any other application that makes sense to you.

Asana calendar integration

In my never ending quest to get more productive, I was really enjoying using Asana to create tasks and stay on top of my to-do list. The problem was that I wasn’t paying attention to my calendar, so sometimes I would overbook myself and not be able to finish everything on my to-do list.

That’s when I came up with the idea of syncing my Asana to do list with my Google calendar.

The result? A fun new automated Asana calendar integration, and a brand-new video tutorial for you.

Asana Calendar Integration with Zapier

Asana Calendar Integration is just the beginning…

The secret sauce to syncing your to-do list with your calendar is Zapier. With this free tool, you can hook up any number of services together, without any programming knowledge.

The first one we tackle in the video is Asana calendar integration using Google calendar.

But that’s really just the beginning, because Zapier lets you integrate any number of services that has an API.

API stands for application programming interface, which allows different services to talk to each other. Usually using a service’s API requires digging into code, and getting your hands dirty.

Zapier takes all the hard work out of it.

Using Zapier to Sync Evernote and Asana

Another integration that I’ve really enjoyed is syncing Evernote with Asana. Every time that I have an idea for a new blog post or video, I just create a new note in Evernote.

Check out my video all about creating swipe files and idea gardens in Evernote. In order to plan ahead, I used to sort through my Evernote program, and then create a new task for each of the ideas I had.

Now, Zapier just creates a new task in Asana every time I have a new idea. Then all I have to do, is set a due date for that task, and automatically it will be added to my Google calendar for that week so that I can work on it.

What Else Will You Integrate?

Now it’s time for you to play with Zapier and start integrating your favorite services together.

Leave a comment below and tell me what you found most useful about this video, and what services you plan to integrate together.

Make sure to run your website through the free website optimizer before you go, too!

 

17 Responses to Asana Calendar Integration: Save Time and Stay On Track

  1. I signed up to Asana last week and have been working on it with my editor, we have a lot of files flying back and forth, it has made a world of difference!
    I will probably link Asana and Google tasks too, i like having a little check list to check off as I check my schedule but I do tend to have duplicate lists, one master list in a couple of places would work better!

    Thank you for sharing this

  2. Hi Nathalie, even though I've been to your site before (I'm a b-school sistah), I feel like I just discovered a gem with these videos on Asana. I haven't really used Google cal much. I've relied on ical because I heard google cal was tough to use on iPhones. Is that true?

    • Hey Annette! You can definitely integrate google calendar with an iPhone. I manage a lot of my google calendar on my iPad and it's just a matter of adding different calendars so they all sync into the calendar app in iOS. :)

  3. Dear Nathalie, thanks for your video!
    Zapier is a great tool, and number of app to integrate with is impressive.
    Regarding google cal, why would you use Zapier, rather than directly integrate asana tasks in your google calendar using the webcal link? What am I missing?

    Thanks!

    Eric

  4. I’ve been using Asana since I discovered it earlier this year. I highly recommend it to my own clients!!! However, I don’t have it integrated with my google calendar, so I’m extra thrilled to know how to do this. Thank you ma’am!!!!

  5. Great video! Unfortunately, you have to pick a specific project and create zaps for each – which quickly eats into your three free projets. ICal integration is not instant – but at least it’s not $15/month. Those small charges can add up fast.

  6. Hi Nathalie, I love your posts – so full of insightfull information and really simple help. I am a tiny service based business in Dublin, Ireland and am currently loving all your Productivity Advice and I’m wondering what you would advise as a Sales Pipeline tool – you know, I have a contact who’s interested in my services, some notes on what they are keen on, key to-do lists and quoted prices etc. I’m looking at something very simple and web based? Be very interested to know what you think! Thanks, Carol x

  7. Thank you! I’m grappling with Salesforce but think its a bit clunky for me as I’m so small as yet – I’ll have a look at your suggestions. I love your site – learn so much at every visit!

  8. Hi Nathalie,

    Does this still work for you with the most updated version of asana? If so, how are you doing it? I’m finding that my tasks are not coming up in my calendar on specific times (I have tried both using asana’s due time function as well as typing in the time like you have). Thanks!