Scheduling Meetings The Easy Way

If you’re a coach, consultant, or online business owner you probably find yourself wasting a lot of time scheduling meetings.

You might have an assistant to help schedule meetings for you, but this is still time that could be used for revenue generating activities instead.

Meetings with prospects, coaching calls, and other appointments are all important to operating and growing your business. So how can you get around scheduling meetings?

It’s simple when you let technology do the heavy lifting. Let’s look at scheduling meetings the easy way.

An Easier Way For Scheduling Meetings

One of my favorite benefits from using a scheduling system like this one is that it takes care of the timezone issue. With an online business, you could be emailing back and forth to set a date and time… only to find out that you both thought you were in the same timezone, but you’re hours apart.

Not worrying about timezones eliminates inefficiencies, so that you don’t end up with canceled meetings or having to reschedule.

This is an especially important requirement for living and working anywhere.

Scheduling Meetings with Google Calendar and Tungle

As you know, I’m a huge fan of Google Apps for business, and if you don’t yet have Google Apps I have a video for that.

In today’s video tutorial I showed you how I use Google Calendars to run my online business. I have a few different calendars for different aspects of my business and personal life. This helps me see at a glance what my day’s focus will be, whether it’s client meetings, personal errands, or dedicated “prolific time” as I like to call it.

Once I’ve got these calendars set up, it’s time for me to sign up for a free Tungle account to help with scheduling meetings.

Within Tungle I can sync my Google Calendars, and from there I can select what my weekly availability is for calls and meetings.

Once I have the basics set up, Tungle gives me a personalized link that I can send to anyone who wants to schedule a meeting with me. I can include this link in an auto responder for clients, for example, to cut down on the back and forth that comes from trying to schedule over email.

Other Ways to Schedule Meetings

There are a bunch of other meeting schedulers out on the web, and I don’t want you to think that Tungle is the only one that works. It just happens to be the one I started out with and that integrated nicely with my set up.

My friend Jenny Shih recommends Acuity Scheduling. I’ve also used Time Trade in the past, as well as Gen Book.

So you see there’s no shortage of options when it comes to saving time scheduling meetings. The trick is to give a few of these a quick demo or trial run, and see which one works best with your personal preferences and work flow.

Next Week, We’re Talking Recordings…

We’ve covered how to schedule client calls and meetings, next week we’ll be talking about how to record your coaching calls as a bonus for your clients.

Leave a comment below if you enjoyed this video or you’re looking forward to the next one!

Be sure to get your free website checkup, if you haven’t had the chance yet!


  1. Natasha, a.k.a. Systems Chick on August 15, 2012 at 1:10 pm

    Hi Nathalie,

    Love your post! Question for you. I used to use, but the reason I want to switch is because there is no way to automatically send meetings reminders. Do you have a way around that or you don’t need this feature?

    Curious :)


  2. Nathalie Lussier on August 15, 2012 at 1:40 pm

    Hey Natasha – that’s a great question! I’ve only had one snafu with not having someone remember about the meeting. Maybe it’s a matter of working with people who already use their calendars religiously? I can see how someone who doesn’t use a calendar integrated with Tungle would need a reminder.

    Might be worth checking out Acuity scheduling, since I know they have that reminder feature. :)

  3. Kris Emery on August 15, 2012 at 8:24 pm

    Ooh, I have a question too! I love Tungle, so easy and free! But my calendar only syncs from Google into Tungle and I never get the Tungle slots in my Google Cal. I have to log into both, else remember I have the meeting! Anyone else get this?

  4. Nathalie Lussier on August 16, 2012 at 8:15 am

    Hey Kris – I haven’t had that issue. I would contact Tungle’s support teams to see if they can fix this for you, since it totally syncs up in mine and should work out of the box. There might just be one tiny tweak necessary to get it working!

  5. Purna on August 16, 2012 at 9:59 pm

    I use this and it works great! :) Nice tip to share, Nathalie. (Btw, I see you’re getting married this weekend – congratulations!!!)

  6. Nathalie Lussier on August 17, 2012 at 6:21 am

    Thank you Purna! :D

  7. Elaine on November 2, 2012 at 6:02 pm

    I just read this post and clicked through to Tungle. Looks like they are closing up shop Dec 3rd of this year.

  8. Marta Laurent Veciana on February 8, 2013 at 10:58 am

    Yes, Tungle isn't there anymore :( Now that I needed something like this… What are you using now, Nathalie?