Scheduling Meetings The Easy Way

If you’re a coach, consultant, or online business owner you probably find yourself wasting a lot of time scheduling meetings.

You might have an assistant to help schedule meetings for you, but this is still time that could be used for revenue generating activities instead.

Meetings with prospects, coaching calls, and other appointments are all important to operating and growing your business. So how can you get around scheduling meetings?

It’s simple when you let technology do the heavy lifting. Let’s look at scheduling meetings the easy way.

An Easier Way For Scheduling Meetings

One of my favorite benefits from using a scheduling system like this one is that it takes care of the timezone issue. With an online business, you could be emailing back and forth to set a date and time… only to find out that you both thought you were in the same timezone, but you’re hours apart.

Not worrying about timezones eliminates inefficiencies, so that you don’t end up with canceled meetings or having to reschedule.

This is an especially important requirement for living and working anywhere.

Scheduling Meetings with Google Calendar and Tungle

As you know, I’m a huge fan of Google Apps for business, and if you don’t yet have Google Apps I have a video for that.

In today’s video tutorial I showed you how I use Google Calendars to run my online business. I have a few different calendars for different aspects of my business and personal life. This helps me see at a glance what my day’s focus will be, whether it’s client meetings, personal errands, or dedicated “prolific time” as I like to call it.

Once I’ve got these calendars set up, it’s time for me to sign up for a free Tungle account to help with scheduling meetings.

Within Tungle I can sync my Google Calendars, and from there I can select what my weekly availability is for calls and meetings.

Once I have the basics set up, Tungle gives me a personalized link that I can send to anyone who wants to schedule a meeting with me. I can include this link in an auto responder for clients, for example, to cut down on the back and forth that comes from trying to schedule over email.

Other Ways to Schedule Meetings

There are a bunch of other meeting schedulers out on the web, and I don’t want you to think that Tungle is the only one that works. It just happens to be the one I started out with and that integrated nicely with my set up.

My friend Jenny Shih recommends Acuity Scheduling.

So you see there’s no shortage of options when it comes to saving time scheduling meetings. The trick is to give a few of these a quick demo or trial run, and see which one works best with your personal preferences and work flow.

Next Week, We’re Talking Recordings…

We’ve covered how to schedule client calls and meetings, next week we’ll be talking about how to record your coaching calls as a bonus for your clients.

Leave a comment below if you enjoyed this video or you’re looking forward to the next one!

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I’m the founder of a tech startup called AccessAlly, a powerful course and membership platform for coaching industry leaders.

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